Constitution

 

Our Constitution

Meetings

1. The full membership of SOS will have the duty to decide the policies of SOS within the aims and objects as laid down in Clause 1 of this Constitution, together with such other business as may be assigned from time to time at General Meetings of SOS.

2. The Annual General Meeting shall be held in each year at such time [not more than fifteen months after the previous AGM] and place as the Committee shall determine. At least two weeks’ notice shall be given by the Secretary to members.

3. At the AGM the business shall include the election of Honorary Officers and other positions as are appropriate, and the Election of the Committee and the consideration of annual reports on the work carried out by and for SOS including a financial report. A quorum for the AGM shall be 25 members or 25% of members whichever is least.

4. The Committee shall meet at least three times in a financial year.

Management

1. The following Honorary Officers shall be elected at the AGM: Chairman, Membership secretary, Treasurer and such other Officers as SOS may from time to time decide.

2. The Committee shall also be elected at AGM and will comprise of the Officers, those responsible for Publicity, Advertising and Fundraising and Representatives from different areas of the County.

3. The committee shall have the powers to co-opt members to work for SOS in special circumstances e.g. illness or resignation.

4. Members may be reimbursed for expenses incurred when working on behalf of SOS and this will be supervised by the Treasurer.

Financial Matters

1. SOS shall have the power to raise money by means of Subscriptions from Members and may receive donations, grant aid, fees, sponsorship aid and income from sales. Changes to annual subscription rates and commission rates may be recommended by Committee for approval at next General Meeting.

2. The Treasurer shall supervise all financial matters concerning SOS including Banking, Payment and the preparation of Annual Accounts for AGM.

3. As a non-profit-making organisation, any surplus funds after the year’s financial end will be carried forward to further the Aims of SOS.

Alteration of the Constitution

Amendments and improvements to this Constitution shall only be made at an AGM and by a two-thirds majority providing the overall aims are maintained.

Dissolution

SOS may only be dissolved by a resolution passed by a two- thirds majority at an AGM and any asset, in that case, shall be distributed to a non-profit-making organisation having similar aims to SOS.